PRIMARY FUNCTION:To scan, review, distribute and pay all invoices in a timely basis using online systems, thereby providing an uninterrupted supply of goods and services to ChristianaCare.PRINCIPAL DUTIES AND RESPONSIBILITIES:Sorts, opens and distributes all paper mail into the OnBase and IQbot system for processing.Daily review of all electronic mailboxes and uploading pdf's for review.Performs accurate and timely processing of paper and electronic invoices for approval and matching related Completes Purchase Orders and Receipts in PMM, OnBase and Workday.Assists with all Year-end duties ensuring that all invoices are upload/processed in the current year.Upload or provide vendor statements for all Accounts Payable Specialist for review.Review and forward internal and external mail delivered to Accounts payable in error.Prepares outgoing mail to deliver to mailroom for postal services or transportation pick up.Ability to convert invoices from word to PDF documents.SCOPE, PURPOSE, AND FREQUENCY OF CONTACTS: Frequent partnership with Department Heads, Procurement Department, Materials Management Department, Accounting, vendors, and other Christiana Care Caregivers at various levels for the purpose of providing information related to payments for goods and services.DIRECTION/SUPERVISION RECEIVED:Accounts Payable ManagerEDUCATION AND EXPERIENCE REQUIREMENTS:High school graduate or equivalent required.Six months clerical experience offering public contact.An equivalent combination of education and experience may be substituted.KNOWLEDGE, SKILL, AND ABILITY REQUIREMENTS:Knowledge of Microsoft Outlook, Word and Excel.Ability to apply time management and be a self-starter.Ability to consistently meet deadlines.Ability to High attention to detail.Ability to work effectively in a team environment and is highly flexible.Ability to sit for long periods of timeAbility to alphabetically interfile and sort document.
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