Job Description

VACANCY ANNOUNCMENT

Deputy Circuit Court Clerk l
Starting Salary: $37,978

 

Position Overview: Join our team as a Deputy Circuit Court Clerk l, providing essential clerical and administrative support to the Circuit Court. This role involves working under general supervision to assist in civil or criminal court proceedings.

Key Responsibilities:
General Duties:

• Greet and assist the public and internal inquiries.
• Process payments for various fees and fines, and set up payment plans.
• Receive, scan, and file public documents.
• Assist in preparing court dockets and attend court sessions.
• Handle paperwork, data entry, and clerical tasks during court processes.

Civil Court Duties:

• Maintain public records and ensure they are retrievable.
• Back scan old files into the computer system.
• Record payments for court fines, licenses, and permits.
• Balance the cash drawer daily and reconcile errors.
• Administer oaths and complete court-related forms.
• Facilitate communication between the public and the Judge.
• Assist with inquiries from attorneys, judicial officers, and the public.
• Prepare and process jury exemption requests.
• Issue various licenses and permits, such as marriage and concealed handgun permits.
• Manage land recording instruments and mail distribution.

Criminal Court Duties:

• Prepare for court with necessary paperwork for relevant departments.
• Notify Probation and Parole of new cases.
• Research and update the docket, ensuring post-court tasks are completed.
• Attend criminal court, administer oaths, and assist the Judge.
• Perform post-court updates and draft legal documents.
• Maintain case files and update the Circuit Court System.
• Calculate and enter court costs, and issue legal orders as needed.
• Provide customer service by answering calls and assisting in-person inquiries.
• Manage data entry of criminal financials and interact with relevant legal entities.

Qualifications:

• High school diploma or equivalent.
• Minimum of three (3) years of related experience or equivalent education/experience.

Skills and Abilities:

• Knowledge of departmental practices, procedures, and computer applications.
• Proficient in clerical, mathematical, organizational, and communication tasks.
• Ability to handle public interactions and communicate effectively.
• Skilled in managing multiple tasks and stressful situations.
• Competent in independent judgment and problem-solving.
• Ability to compile, organize, and maintain records and documents.
• Effective team oversight and professional-level work dealing with data and technology.

While the position is open until filled, completed City Applications and resumes should be submitted before 4:00pm on July 18, 2025.

Come be part of a knowledgeable and amazing work team committed to excellence in serving a thriving and growing community and the commitment to  City’s Core Values ​ The City is a member of the Virginia Retirement System and offers competitive health, dental and vision insurance as well as generous vacation/sick leave benefits and 13 paid holidays a year.

The City of Fredericksburg provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

 

City of Fredericksburg
Human Resources Department
715 Princess Anne Street, Room 209
Fredericksburg, VA  22401
FXBGhire@fredericksburgva.gov

Job Tags

Full time, Local area, Trial period,

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